Open Position: Executive Assistant

About FORCE22

FORCE22 helps founders and leadership teams hit their goals faster with less time and stress. We build high-performance systems inside growth-stage companies so leaders can focus on strategy, not micromanagement. Our mission is to turn teams into autonomous, accountable, high-performing units that drive measurable business results.

You’ll be supporting the founder, Gareth Hermann, across three impact-driven initiatives:

FORCE22 Consulting – scaling leaders and teams in top-tier organizations.
Personal Brand & Thought Leadership – creating content, partnerships, and visibility.
Sana Village (Nosara, Costa Rica) – building a regenerative community model for conscious living.

This role is for someone who thrives in organized execution, has a strong attention to detail, and loves checking items off the to-do list.

The Opportunity

As Executive Assistant, you will become Gareth’s operations partner—freeing him from logistics, coordination, and repetitive tasks so he can focus on strategy and client delivery. You’ll translate verbal instructions into completed actions, manage follow-ups, and ensure nothing falls through the cracks.

Core Responsibilities

Operations & Workflow

Manage Gareth’s calendar: schedule, confirm, and coordinate meetings across time zones.
Join short daily stand-ups (10–15 minutes) to capture tasks and priorities.
Convert spoken or WhatsApp task notes into organized ClickUp tasks with due dates and context.
Maintain shared Google Drive folders and ensure files are correctly labeled and accessible.
Prepare meeting materials and agendas when requested.
Create and update deliverables across consulting projects (e.g., client workshops, reports, proposals).
Support vendor coordination for freelancers, designers, or contractors.

Marketing Support

Schedule and post pre-approved LinkedIn content.
Track performance metrics (engagement, reach, leads) in Google Sheets.
Maintain a content and asset library (case studies, decks, images).
Light design work re-sizing images and posts.
Manage Gareth’s speaking and podcast outreach tracker; handle scheduling and follow-ups.

Land Project Coordination

Organize communications and files from local vendors and partners.
Do research and compile reports.
Maintain CRM of interested residents and investors.

You Are

Exceptionally organized with obsessive attention to detail.
Proactive, responsive, and comfortable working autonomously.
Tech-literate (Google Workspace, ClickUp, Canva, WhatsApp, LinkedIn).
Excellent at problem solving and getting things done.
Energized by supporting a mission-driven founder and multiple evolving projects.
Comfortable working async, with quick turnaround via WhatsApp or short daily syncs.

Qualifications

3+ years of experience as an executive or operations assistant (remote preferred).
Proven ability to handle complex scheduling and task management.
Fluent written and spoken English.
Availability for short daily stand-ups in Mountain Time.

Compensation & Schedule

Part-time: 5–10 hours per week to start.
Hourly rate: competitive based on experience.
Opportunity for growth in hours and responsibility as FORCE22 scales.

How to Apply

Send your résumé and a short Loom video explaining:

Why this mission excites you.
How you stay organized personally.
Your favorite digital productivity tool and why.

Yes, I am ready to apply!